How to read a Florida condominium's DBPR record

What project number, units, recorded date, filing status (including Delinquent), association and care-of fields mean, and what they don't.

Every condominium listed on this site comes from public files published by the Florida Department of Business and Professional Regulation (DBPR) through its Division of Florida Condominiums, Timeshares and Mobile Homes. This guide explains what each field means and what it doesn't, so you can use the record without reading too much into it.

Where the data comes from

DBPR publishes condominium extracts by region, refreshed regularly, on its public records download page. Each row is a condominium project: one legal condominium created by a recorded declaration. We download all five regional files every week and list every project with a Florida address.

Project number

DBPR's identifier for the condominium, used in its records and correspondence. It is the most reliable way to tell apart condominiums with similar names, which are common: there are several "Dockside" and "Bella Vista" condominiums in the state.

Units

The number of units in the condominium as filed with DBPR. A large development may be split into several condominiums, each with its own project number and units, run by one association.

Declaration recorded

The date DBPR shows for the condominium's recording, when the declaration was recorded and the condominium legally came into being. It is not necessarily the construction date. For new construction it is usually close to completion; for a conversion of an existing apartment building it can be decades later. Florida's milestone inspection clock runs from the building's certificate of occupancy (s. 553.899), which the local building department holds.

DBPR filing status

The file has a primary status (such as Approved or Acknowledged) and a secondary status (Recorded or Delinquent). We show both exactly as published. DBPR's extract does not explain the reason for a status, so we don't guess at one.

About "Delinquent": DBPR does not say why in this file. One common reason a condominium's account with the Division falls behind is the annual fee. Each condominium association operating more than two units must pay the Division $4 per residential unit every year, due January 1; if it isn't paid by March 1, a 10% penalty applies and the association loses standing to bring or defend lawsuits in Florida courts until it pays (DBPR: association fees, s. 718.501(2)(a)). A Delinquent status is an administrative filing status. It says nothing about the building's structure, its maintenance or the association's overall finances. If it matters to you, ask the association or the Division.

Association

The managing entity: the condominium association that operates the condominium. One association can operate several condominiums; where it does, we show how many and their total units. The mailing address is the association's address on file, which is often its management company's office.

Care of (management)

When the association's mailing address is "c/o" another name, we show that name. It is usually the association's management company or an officer. It reflects how the association filed its address, which may be out of date, so confirm the current manager with the association.

Financial figures

A few condominiums show operating and replacement fund figures from DBPR's key financial indicators file. These are figures the association reported for one fiscal year, matched to the condominium by association name; we show the fiscal year end beside them. They are not audited by us, can be several years old, and most condominium associations aren't in the file at all. A buyer is entitled to the current annual financial statement and budget (s. 718.503(2)).

County pages

We group condominiums by the county in DBPR's file and by the city in the condominium's address. Some addresses use a postal city that differs from the municipality, so a condominium may appear under a neighbouring town's name.

Using the record to find the right association

Condominium names repeat, and a single complex can be several legal condominiums. To be sure you are dealing with the right association:

1. Search by the condominium name and city, then check the address and unit count against the unit you are considering.
2. Note the DBPR project number and the association's name. The association's name, not the condominium's, is the one that will appear on the estoppel certificate, budget and financial statement.
3. If the association operates several condominiums, ask which budget and reserve study apply to your building.
4. Use the mailing address or care-of name to reach the manager, and confirm it is current.

What the record can't tell you

• The building's height or number of stories, which decides whether the milestone inspection and SIRS apply.
• Whether the milestone inspection or SIRS has been done, or what they found.
• Current assessments, special assessments, reserves, insurance or litigation.
• Rental, pet or age restrictions.

Those are in the association's documents, which a buyer is entitled to under s. 718.503. See our condo buyer's checklist.

Condominiums only

These DBPR files cover condominiums. Cooperatives (governed by chapter 719) and homeowners' associations (chapter 720) are not in them, so a co-op building or a single-family HOA community won't appear here even though it has an association. If you can't find a building, check whether it is actually a cooperative or an HOA, or search under a different spelling of its name.

Corrections

We display DBPR's record as published. If a condominium's details are wrong, the association should correct them with the Division, and the change will appear here after our next weekly refresh. You can also tell us, and we will check the current file.

The Division's frequently asked questions page answers many owner questions about assessments, records and meetings.

Updated 2026-10-16.

General information only, current as of the date above. The information on Florida Condo Lookup is not a recommendation or a guarantee of anyone's work. A license record shows registration status on the date shown, not workmanship, insurance coverage at the time of your job, or suitability for your project. Confirm license, insurance and permits directly before you hire. Rules and programs change; check the official sources linked in this guide.